Plan shared moments
Check whether everyone can gather for food, speeches and photographs. Separate seating zones may work for socialising but require a different plan for a group meal.
Assign clear roles
One person should communicate with the manager, while another can help coordinate arrivals. Share one set of boarding instructions and collect dietary requirements before the final order.
Keep changes controlled
Report additions or cancellations promptly. Do not assume spare-looking space means another guest can be accommodated within the booking.
Routes, service availability and conditions are confirmed for each individual booking.
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