Build around the group
Confirm attendance, dietary needs and access requirements. Ask whether everyone can gather comfortably for speeches or a shared meal.
Agree operational roles
Decide who welcomes guests, handles the agenda and coordinates with the crew. Confirm microphones or presentation equipment separately; they should not be assumed to be available.
Respect the setting
Keep formal sections short and allow time for conversation. A yacht event often works best when the programme uses the atmosphere rather than imitating a conference room.
Routes, service availability and conditions are confirmed for each individual booking.
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